Over the past few years, there has been heightened pressure when it comes to managing data. With reports suggesting that one small business is hacked every 19 seconds, it really is no surprise.
The truth is, we handle data every single day. From our staff to our customers, there is no organisation today that can escape from data management. As the world continues to digitalise, data security becomes an even greater conversation in our lives.
Because of this, you need to be on top of this now and there really is no excuse. Here at Hicomply, we’re passionate about data protection and have created some guidance on how you can easily change some of your habits around security.
Why is keeping data safe important?
Data is one of the most important assets that your company has to its name. For this reason alone, it should be one of your top priorities. Just like you wouldn’t leave the door to your office unlocked overnight, have the same approach when it comes to your data.
There are three focus areas when it comes to data which includes data availability, integrity, and confidentiality. These values must always be kept at the front of your mind to ensure you’re following all best practices.
If you don’t keep your data safe, there are many consequences which can be enforced against your business. For example, the cost of the average data breach in 2020 was £2.7 million. Evidently, this is not an issue that can be taken lightly.
Top ways to keep your data safe
There are many simple and effective ways that you can keep data safe. It’s all about adopting ideas and making them a regular occurrence. Once they become part of your routine, you will not look back. To begin with, we’d recommend the following…
Locking your computer
From bathroom breaks to refilling your water bottle, whenever you vacate your desk, you must prevent your computer from being accessed. This is because someone could access files made for your eyes only and share them with other parties. By simply locking your device, you’ll be putting in an additional obstacle for those who might want to gain access.
Creating unique passwords
Human nature means that we often follow similar patterns when it comes to the creation of our passwords. As a result, these can be easily compromised. It’s crucial that you make your passwords as secure as possible, which means using a mixture of letters, numbers, and symbols. You should also be reviewing these regularly, for example, when someone leaves your company, these will need to change.
Only using approved software
When it comes to devices that you use for work, make sure you’re not downloading any dangerous software from the internet. This means you should have an outlined list of what software has been approved to use from your IT department. This is because downloading external files can bring viruses into your system which can start extracting important business information.
Backing up your data
While it may seem like having more data can make you more exposed, you need to have your information stored in more than one place. In the event of any downtime, or worst-case scenarios such as theft, you need to be able to access your data from some point and then make informed decisions on how to protect it.
Using secure networks
Using any network but your own is a huge red flag when it comes to data protection. If you’re tapping into an unsecured network, hackers can find their way into your device and then access your information. Avoid connecting to public Wi-Fi points when working away from the office or connecting to your Bluetooth!